Multicultural Arts Summer (MAS) Youth Program Coordinator Assistant
Department: Youth Program
- May 18 to June 5 (25 hours a week) Tuesday to Friday
- June 8 to July 31 (35 hours a week) Monday to Friday
- After the program ends (July 31st) hours goes back to 25 a week until August 7.
Job Status: Seasonal, May 18 to August 7.
The Assistant Youth Coordinator will assist the Arts Education/Outreach Coordinator with the planning, registration (Google Database), coordination, implementation, record-keeping, overall program support, supervision of volunteers and lunch program, and evaluation of the MAS (Summer) program.
- Assist Coordinator with the registration process, parent orientation session(s), and meetings.
- Supervise and coordinate MAS volunteers.
- Assist and support instructors with their classes (attendance, time sheets, scheduling, materials, and supplies, etc.)
- Provide clerical and office support with forms, emergency cards, lists, reports, record keeping, statistics, and translation of documents.
- Contact/answer questions from parents and students concerning applications, registration, classes, program activities, and discipline.
- Counsel students and enforce established program rules.
- Coordinate and supervise the distribution of lunch at noon and snacks.
- Participate in the Mandatory DCYF Lunch Training in May (To Be Announced)
- Remain in lobby at end of program until students are picked up or arranged for pick up.
- Assist with program activities (i.e., field trips, picnics, and End of Summer Exhibition/Performances).
- Various tasks assigned by the Arts Education/Outreach Coordinator.
Experience & Qualifications
- Bilingual literacy (speaking, reading, and writing) in Spanish and English.
- Excellent interpersonal skills.
- Minimum of 1 year experience working with bilingual students in an urban community setting.
- Ability to handle multiple tasks and work well with artists/instructors, and participants.
- Computer Literacy: Google Docs, Microsoft Word and Excel
Send letter of application, resume and 3 references and any support material in PDF format to:
Mission Cultural Center for Latino Arts
Attention: Jennie Rodriguez
2868 Mission Street
San Francisco, CA. 94110
Or by e-mail to email@example.com
Bilingual Receptionist (English & Spanish)
- Reports To: Administration Department
- Days: Tuesday to Friday
- Hours: 30 hours per week (9:30am to 5:30pm)
- Status: Non-Exempt
- Salary: $16.50 per hour
Scope of Work
Responsible for handling front office reception, and various clerical and administrative duties. Greets, directs, and provides updated and accurate information to callers and visitors about MCCLA classes, programs, and events. Handles and / or refers incoming inquiries. Operates main telecommunication and database system, Schedule meetings, office purchases, and equipment maintenance.
- Greet walk-in customers and visitors, and refer them to specific staff or department.
- Answer, screen, reply, or forward telephone calls for staff or departments.
- Type correspondence, e-mails, lists and other materials as required.
- Receive or send information or documents by computer, mail (PDF), or fax machine.
- Handle, sort and distribute incoming correspondence and parcels, prepare outgoing mail.
- Order materials and supplies, receives and returns parcels.
- Make general online purchases, and organizes and manages office supplies and inventory.
- Receive and process monies from classes, entry fees, merchandise and rentals.
- Maintain and report on assigned petty cash account.
- Keep track of staff whereabouts in and out of building
- Keep volunteer and intern sign-in sheets, and facilities binders.
- Keep and update class schedules, contact lists, and department directories as necessary.
- Copy, file, and maintain office documents and records.
- Keep masters or originals of classes and events flyers for information and photocopying.
- When necessary (or urgent) perform back-up cashier duties.
- Contribute to the overall security of the office by following procedures, monitoring logbooks and visitors' access, issuing visitor and volunteer passes.
- Document and communicate actions, complaints, irregularities and continuing needs.
- Keeps office and reception area safe, clean and neat, and office materials organized.
- Keep updated binder with instructions and emergency numbers.
- Attend monthly operations and staff meetings, and annual retreat (as required).
- Submit monthly progress report, petty cash, and purchase reports in a timely manner.
- Perform other administrative support tasks as requested.
Qualifications and Skills
Telephone skills, Verbal and Written Communication, Active Listening, Professionalism, Customer Focus, Organization, Ability to work under pressure and on different projects.
- Proven experience as front desk representative, agent or relevant position.
- Proficient in English and Spanish (verbal and written).
- Knowledge of office management, database maintenance, and basic bookkeeping.
- Familiarity with office machines (e.g. fax, printer, photocopier, etc.).
- Excellent knowledge of MS Office (especially Excel and Word), and/or Google Suite.
College Diploma, Associate Degree (desired).
Submit your resume, cover letter, and preferred day/time for interview, to firstname.lastname@example.org.