• Title: Gallery Coordinator
  • Department: Gallery
  • Reports to: Executive Director
  • FLSA Status: Non-exempt, Part-time position: 30 hours a week, 4 days a week.
  • Directly Leads: Program Assistant, interns, volunteers and artists in residence.
  • Budgetary Line Responsibility: Assists in the development of an annual budget for MCCLA’s Gallery.


The Gallery Coordinator provides overall management and direction of MCCLA’s Gallery. As such, the Gallery Coordinator develops and oversees an ongoing schedule of gallery exhibits and related activities. The Coordinator plans and implements all phases of operations and exhibitions including: budgeting and assistance with grant development/fundraising, registrations and installation of art work. This position also secures insurance and authorizations, handles publicity and promotions, and provides leadership for the development of an integrated, multi-disciplinary and diverse arts exhibition program.

Essential Duties and Responsibilities

Curating of Exhibits

  • Coordinate all communications with artists, galleries & other community arts organizations
  • Plan, prepare and coordinate:
    • Year round gallery programming. Provide guidance on visual elements or concepts. Works closely with Multimedia department.
    • Individual exhibits and gallery activities (receptions, tours, workshops/lectures/panels)
    • Requests for proposals, and call to artists and prospectus
    • Annual art auction, art sale (or bazaar)
    • Gallery contracts and agreements
  • Provide support to guest curators and participating artists
  • With the assistance of Selection /Gallery Committee:
    • Ensure that a Selection/Gallery Committee exists and provides feedback to gallery projects. Makes sure that guidelines for the committee are clear to all participants. Meetings will be convened three times a year.
    • Develop guidelines and selection criteria for exhibits
    • Review of proposals, portfolios, and other (electronic) materials submitted
    • Select artists, and guest artists and curators in conversation and seeking approval from Executive Director
    • Develop and schedule programmatic and promotional materials for all gallery events in coordination with Events and Media and Multi Media staff: programs, statements, price lists, labels, press releases, articles, invitations posters, postcards, articles, media coverage and interviews
  • Interacts with the public via social media
  • Collection and preparation of art pieces for exhibition (matting, framing, storage & space designation for installations)
  • Outsource necessary tasks that support the various exhibit projects
  • Arrange for installation and take down of exhibits
  • Follows appropriate curatorial and safety guidelines


  • Direction and supervision of volunteers and interns
  • Develop curatorial program for artists in residence
  • Provides ongoing supervision of Gallery Assistant, including written annual performance evaluation

Contract management

  • Submit monthly, midyear and annual progress reports and attendance statistics as required
  • Solicit in-kind donations (e.g. food, hospitality, prizes, travel)


  • Provide direction and orientation to assistants, interns, volunteers and docents assigned to Gallery
  • Plan and coordinate reception for each exhibit
  • Participates in grant writing development by identifying projects for funding as well as sources of funding
  • Represents MCCLA at presentations and other public relations related activities
  • Schedule tours, special / private showings, artist interviews
  • Prepare gallery in between exhibits (patching/painting of walls, lighting, panel/wall arrangements, etc.).
  • Maintain and update Gallery records and files, such as: contact and artists’ database, bios and materials, exhibition files, price lists, art sales & entry forms, contracts and agreements.
  • Provide feedback to Bookings Department for other uses of Gallery space
  • Attend required meetings and / gallery events / receptions
  • Perform other duties as requested.

Modeling behavior

  • Promotes a positive environment for staff and clients by modeling a professional attitude at all times
  • Ensures confidentiality
  • Contributes as a team player
  • Provides leadership by expressing point of view, maintaining a professional and open attitude at all times and engaging staff and clients in dialogue
  • Adheres to MCCLA personnel policies and procedures
  • Models MCCLA organizational values at all times


Education and experience

  • Candidate must possess a Bachelor’s Degree in Fine Arts, Latino Arts or Arts History, or other related discipline. Degree must be awarded by an accredited college or university. No exceptions
  • Minimum 2-3 years experience as an exhibit curator
  • Excellent interpersonal and communication skills
  • Excellent public affairs judgment and ability to react quickly to deadline-oriented environment.
  • Able to contribute creatively in a team-oriented, collaborative environment
  • Must be extremely organized and able to work flexible hours, including weekends and evenings as required by established Gallery schedule

Other desired qualifications

  • Knowledge of museum or humanities organizations
  • Knowledge of artistic and cultural instructional programs
  • Understanding of audience development
  • Proven experience in event and program planning
  • Understanding of engineering mechanics

Language skills

  • Bilingual English and Spanish verbal and written skills
  • Excellent public speaking skills for teaching and delivering presentations to groups of people

Computer skills

  • Excellent computer skills: Microsoft Office Suite (Word, Excel, Outlook), Adobe and PageMaker a plus.
  • Ability to interact with the public via social media

Certificates, licenses, and registrations

Must have a valid driver’s license

Physical Requirements

    • While performing the duties of this job, the employee is frequently required lift and/or move up to 50 pounds.
    • Specific vision abilities required by this job include close vision, depth perception, and ability to adjust focus.
    • Job requires providing ongoing verbal communication to staff and volunteers.
  • Must project a professional image and dress neatly when reporting to work

Work Environment

Fast paced work environment with multiple demands presented at all times

To Apply

Please email or fax (415) 648-0933 the following to be considered:

  • Resume and Cover Letter summarizing verifiable education and work experience.
  • At least 3 professional references.
  • Best day and time for an interview.